Visitor control form

Record visitor, supplier and service provider arrivals and departures with standardized details and an organized history.

Use this ready form Create with AI assistance

Ready form templateShare by linkAI-assisted creationEvidence and rulesResultsMobile friendly

When to use this form model

This type of form helps standardize information, reduce rework and keep records organized in Ecofyx. Use it on its own or include it in a broader operational template.

Common uses

Reception and gatehouse
Reception
Access control
Construction site visitors
Service providers

Recommended fields

Visitor name
Document
Company
Person being visited
Reason for the visit
Clock-in
Clock-out

Ecofyx resources

Attach a photo or document
Record the time
Capture the gatehouse location
Track activity in the Feed
Export history
Set an alert for an unauthorized visit

Example form structure

This is an example structure for this form template. You can adapt fields, options, required answers, photos, files, alerts and location rules according to your actual routine.

You can also describe what you need and use Ecofyx to prepare a structured prompt for the AI provider you choose. If you have a photo, PDF, Word file or procedure, provide it to that AI provider and then bring the generated structure back to Ecofyx for review and import.

Form preview

NameShort answer

DocumentShort answer

CompanyShort answer

ReasonDropdown

Start timeTime

Person being visitedShort answer

Use this ready form

Use this form on its own or inside an operational template

This ready-made form can work independently or become part of an operational template with lists, indicators, actions, history, alerts, dashboards and results. Your records remain connected as your routine grows.

Share by link: publish one form, a public link, a restricted link or several forms grouped into a routine.
Alert triggers: highlight critical answers, absences, nonconformities or out-of-standard situations.
Location control: when needed, define a location and make the form available only there.
Results: review, filter and export data for analysis, audit or reporting.

Explore

Other form templates

Combine individual forms with operational templates when your routine needs more control.