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Ecofyx / Templates / Music, dance and short courses
Ready-to-use application by segment

Music, dance and short courses

Manage students, classes, enrollments, attendance, make-up classes, evaluations, instructors and monthly fees.

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What this template is designed to organize

Manage students, classes, enrollments, attendance, make-up classes, evaluations, instructors and monthly fees.

Operational area

Music, dance and short courses

Connected structure

6 forms connected to the same Ecofyx operation and record history.

Template profile

Ready-to-use application by segment

What comes with this template

Add this template to an Ecofyx operation to keep its forms, records and results together.

Included form 1 · 6 visible fields

Short-course student registration

Key fields:

  • Student name
  • Phone/WhatsApp
  • Email
  • Areas of interest
  • Current level
  • Restrictions, needs or notes
Included form 2 · 7 visible fields

Class or short-course registration

Key fields:

  • Class/course name
  • Format
  • Teacher/instructor
  • Room/location
  • Total capacity
  • Tuition/fee
  • Status
Included form 3 · 7 visible fields

Course or class enrollment

Key fields:

  • Student
  • Class/course
  • Plan
  • Contracted amount
  • Discount
  • Next renewal
  • Notes
Included form 4 · 7 visible fields

Class attendance

Key fields:

  • Enrollment number
  • Class/course
  • Student
  • Class date
  • Teacher/instructor
  • Attendance
  • Content/activity covered
Included form 5 · 7 visible fields

Course assessment and make-up class

Key fields:

  • Enrollment number
  • Student
  • Class/course
  • Teacher/instructor
  • Observed progress
  • Pending make-up classes
  • Next assessment or make-up class
Included form 6 · 7 visible fields

Course tuition payment

Key fields:

  • Student
  • Class/course
  • Billing month
  • Due date
  • Expected amount
  • Discount/scholarship
  • Payment method

How this template organizes the routine

Manage students, classes, enrollments, attendance, make-up classes, evaluations, instructors and monthly fees. The structure centralizes records, reduces parallel controls and keeps follow-up in the same operational context.

Information capture

Use the included forms to collect the information needed for this routine.

Operational view

Operational table on desktop and equivalent cards on mobile, with record history and row-level actions.

History and results

Review previous records, follow progress and view results in the same operation.

Dashboard and operational follow-up

Review the records, filters and indicators available to follow this routine.

Music, dance and short courses

Operational table on desktop and equivalent cards on mobile, with record history and row-level actions.

Record typeEnrollment
Primary fieldEnrollment number

Available filters

StatusEnrollmentPerson responsible

Visible dashboard columns

  • Enrollment
  • Student
  • Course / class
  • Status
  • Renewal
  • Person responsible

Headline metrics

Use these indicators to follow activity, progress and items that need attention.

Active students
Active classes
Attendance records
Pending make-up classes

Available actions

Open the relevant form or take the next step from the dashboard. Available actions depend on the record and your access.

  • New enrollment
  • Register student
  • Register class or course
  • Record attendance
  • Record assessment or make-up class
  • Record tuition payment
  • Update student
  • Update class or course
  • Update enrollment

Attention points

Check these alerts to identify records that may need follow-up.

  • Pending make-up class
  • Overdue renewal
  • Overdue tuition payment

Operational workflow

Review the available statuses and the actions that move a record from one status to another.

Student enrollment lifecycle

Available statuses

Pre-enrollmentActiveOn holdCompletedCancelledPayment overdue
  • Activate enrollmentPre-enrollment → Active
  • Resolve enrollment payment issuePayment overdue → Active
  • Put enrollment on holdActive → On hold
  • Reactivate enrollmentOn hold → Active
  • Complete enrollmentActive → Completed
  • Record overdue paymentActive → Payment overdue
  • Cancel enrollmentActive → Cancelled

What you can customize

Use the ready structure as a starting point and adjust the elements that are safe to edit for your operation.

Fields and options

Adjust labels, required answers, alternatives and safe extra fields according to the real need.

Identity and access

Configure the operation name, description, team and permissions. Public-page identity can be adjusted when the template includes that resource.

Use and follow-up

Use dashboards, history, filters and exports according to the resources enabled for the template.

Questions about this template

Review the most common questions before using this structure.

What is the Music, dance and short courses template for?

Manage students, classes, enrollments, attendance, make-up classes, evaluations, instructors and monthly fees.

Which forms are included in this template?

Short-course student registration, Class or short-course registration, Course or class enrollment, Class attendance, Course assessment and make-up class, Course tuition payment.

How are records organized in Ecofyx?

Data is organized in the Music, dance and short courses dashboard, with an operational list, history and follow-up tools adapted for desktop and mobile.

Does this template include a public page?

A public page is included and required to start the external process. The entry form is “Course or class enrollment”. Visitors can track the request by protocol when that feature is enabled.

Can I customize this template for my organization?

Yes. Install the template in your operation, then adjust the available fields, options and settings to suit your routine.

Start with Music, dance and short courses

Ecofyx will take you through the standard flow to choose or create the operation where this template will be used.

Use this templateBrowse ready forms