EcofyxOperational area
Guesthouse and lodging
Ready-to-use application by segment
Guesthouse and lodging
Manage rooms, reservations, guests, check-in, housekeeping, maintenance, check-out, guest charges and payments.
What this template is designed to organize
Manage rooms, reservations, guests, check-in, housekeeping, maintenance, check-out, guest charges and payments.
Connected structure
6 forms connected to the same Ecofyx operation and record history.
Template profile
Ready-to-use application by segment
What comes with this template
Add this template to an Ecofyx operation to keep its forms, records and results together.
Guesthouse accommodation registration
Key fields:
- Accommodation/room
- Number or code
- Type
- Guest capacity
- Base nightly rate
- Amenities
- Internal location
Guest registration
Key fields:
- Guest name
- Phone/WhatsApp
- ID document
- Date of birth
- City/state of origin
- Preferences and notes
Lodging reservation
Key fields:
- Accommodation
- Primary guest
- Expected check-in
- Expected check-out
- Adults
- Children
- Booking channel
Guesthouse check-in
Key fields:
- Reservation
- Accommodation
- Primary guest
- Total guests
- Documents checked?
- Instructions provided
- Notes
Accommodation housekeeping
Key fields:
- Reservation code
- Accommodation
- Service type
- Items checked
- Linen replaced or removed
- Damage, missing items or maintenance needed
- Photo/evidence
Guesthouse check-out and payment
Key fields:
- Reservation
- Accommodation
- Guest
- Room charges
- Additional charges
- Discount
- Verification
How this template organizes the routine
Manage rooms, reservations, guests, check-in, housekeeping, maintenance, check-out, guest charges and payments. The structure centralizes records, reduces parallel controls and keeps follow-up in the same operational context.
Information capture
Use the included forms to collect the information needed for this routine.
Operational view
Operational table on desktop and equivalent cards on mobile, with record history and row-level actions.
History and results
Review previous records, follow progress and view results in the same operation.
Dashboard and operational follow-up
Review the records, filters and indicators available to follow this routine.
Guesthouse and lodging
Operational table on desktop and equivalent cards on mobile, with record history and row-level actions.
Available filters
StatusReservationPerson responsible
Visible dashboard columns
- Reservation
- Accommodation
- Guest
- Check-in
- Check-out
- Status
Headline metrics
Use these indicators to follow activity, progress and items that need attention.
Current stays
Today's arrivals
Today's departures
Accommodations awaiting clearance
Available actions
Open the relevant form or take the next step from the dashboard. Available actions depend on the record and your access.
- New booking
- Register guest
- Register accommodation
- Record check-in
- Record accommodation cleaning
- Record check-out and payment
- Update accommodation
- Update guest
- Update booking
Attention points
Check these alerts to identify records that may need follow-up.
- Provisional booking without a recorded deposit
- Accommodation blocked
- Pending payment
Operational workflow
Review the available statuses and the actions that move a record from one status to another.
Guest stay workflow
Available statuses
Provisional bookingConfirmedAwaiting arrivalChecked inStayingAwaiting departureChecked outPayment pending
- Confirm bookingProvisional booking → Confirmed
- Prepare check-inConfirmed → Awaiting arrival
- Check in guestAwaiting arrival → Checked in
- Prepare check-outStaying → Awaiting departure
- Complete check-outAwaiting departure → Checked out
- Confirm stayChecked in → Staying
- Record outstanding paymentChecked out → Payment pending
What you can customize
Use the ready structure as a starting point and adjust the elements that are safe to edit for your operation.
Fields and options
Adjust labels, required answers, alternatives and safe extra fields according to the real need.
Identity and access
Configure the operation name, description, team and permissions. Public-page identity can be adjusted when the template includes that resource.
Use and follow-up
Use dashboards, history, filters and exports according to the resources enabled for the template.
Questions about this template
Review the most common questions before using this structure.
What is the Guesthouse and lodging template for?
Manage rooms, reservations, guests, check-in, housekeeping, maintenance, check-out, guest charges and payments.
Which forms are included in this template?
Guesthouse accommodation registration, Guest registration, Lodging reservation, Guesthouse check-in, Accommodation housekeeping, Guesthouse check-out and payment.
How are records organized in Ecofyx?
Data is organized in the Guesthouse and lodging dashboard, with an operational list, history and follow-up tools adapted for desktop and mobile.
Does this template include a public page?
A public page is included and required to start the external process. The entry form is “Lodging reservation”. Visitors can track the request by protocol when that feature is enabled.
Can I customize this template for my organization?
Yes. Install the template in your operation, then adjust the available fields, options and settings to suit your routine.
Start with Guesthouse and lodging
Ecofyx will take you through the standard flow to choose or create the operation where this template will be used.